A strategic tool for tracking content growth, quality, and creator productivity.
What is the Content Creation Dashboard?
The Content Creation Dashboard is designed to give Admins and Content Managers a detailed, historical view of all content being created, updated, and governed within your knowledge base.
Why You Should Use This Dashboard:
- Track Growth: Monitor content growth over time to ensure the knowledge base scales with the business.
- Identify Contributors: Quickly find and recognize the most active Top Creators.
- Optimize Governance: Use Last Edited Date metrics to ensure content stays fresh and reliable.
🔑 Access Requirements and Navigation
Access Requirement: You must have Account Admin, Team Admin, or Expert-level access.
- Step 1: Open the Spekit Web App.
- Step 2: Navigate to the Analytics tab.
- Step 3: Click on the Content Creation dashboard.
1. Action: Analyze Content Volume and Health
Use these KPIs and charts to get a high-level view of your knowledge base's size, freshness, and historical growth.
Key Content Governance Metrics
| Data Point | What It Measures | Actionable Insight |
|---|---|---|
| Total Topics / Content / Files | The total volume of your knowledge base. | Track Growth: Monitor these numbers monthly to ensure content creation is scaling with your company's needs. |
| Last Created Date | The last time any new content was created. | Check Velocity: If this date is old (e.g., > 7 days), it may signal that content creation has stalled. |
| Last Edited Date | The last time any existing content was updated. | Check Freshness: A recent date ("0 days ago") is healthy and shows experts are actively maintaining content. |
| Topics Created by Month | The number of new Topics added over time. | Analyze Spikes: Correlate creation spikes with new projects, team onboardings, or product launches. |
| Content Created by Month | Volume of new Speks vs. Files created monthly. | Manage Mix: Are you creating durable, bite-sized Speks or just uploading files? Adjust your strategy as needed. |
2. Action: Manage Creator Productivity
This section helps you identify your most active and impactful content creators so you can recognize their contributions and manage team workload.
Top Content Creators
| Data Point | What It Measures | Actionable Insight |
|---|---|---|
| Username | The content creator. | Identify Champions: Find your power users and subject matter experts. |
| Total Created | The total number of content items created by that user. | Recognize Effort: Publicly celebrate your top creators to encourage others. |
| Total Edits | Total number of edits made by that user. | Identify Experts: A user with high edits is likely a key expert maintaining content quality. |
| Last Created / Last Edited Date | The user's recency of activity. | Manage Workload: Ensure the burden of content creation and maintenance is not falling on only one or two people. |
| ✅ What to Do (Effective Management) | ❌ What Not to Do (Ineffective Management) |
|---|---|
|
Recognize and Empower Publicly thank your Top Creators. Action: Ask them to mentor other team members or lead a content creation workshop. |
Create Single Points of Failure If one person is responsible for 90% of content. Action: Actively train and delegate creation tasks to other experts to distribute the load. |
3. Action: Audit Content Quality and Structure
Use these tables to perform quality control audits. Ensure new content is correctly structured, assigned to an expert, and mapped to the right tools.
Content Audit Tables
| Data Point | What It Measures | Actionable Insight |
|---|---|---|
| Content Name | A list of newly created or edited content. | Quality Control: Use this as your daily/weekly checklist to review new content for typos, branding, and accuracy. |
| Expert | The assigned Expert for that Spek. | Assign Ownership: Find all content with a blank "Expert" field and assign one to ensure long-term accountability. |
| Total Views (Last 90 Days) | Recent engagement with that Spek. | Check Relevance: If a Spek has 0 views in 90 days, it may be obsolete, poorly named, or unlinked from any Topic. |
| Topic Teams / Access | Which Teams have access to a new Topic. | Govern Access: Immediately review new Topics to ensure sensitive information is not exposed to the wrong Teams. |
| Associated Domains | The tool(s) a new Topic is linked to. | Verify Context: Ensure the new Topic is mapped to the correct domain so it appears contextually where users need it. |
| Tools with Linked Topics | % of Topics linked to a Domain vs. unlinked. | Find Gaps: A large "No Domain Linked" slice means users aren't getting contextual help. Audit those Topics and link them. |
Frequently Asked Questions (FAQs)
Why is the "Last Edited Date" more important than "Last Created Date"?
"Last Created" only tells you when content was born. "Last Edited" tells you if your knowledge base is alive. A healthy Spekit instance has a very recent "Last Edited Date," showing that Experts are constantly updating and verifying content.
What's the difference between a Spek and a File?
A Spek is a bite-sized piece of knowledge created directly in Spekit. A File is an external document (like a PDF or slide deck) that you upload to Spekit. The "Content Created by Month" chart helps you track if your team is creating new knowledge (Speks) or just uploading old files.
Why does the "Tools with Linked Topics" chart show "No Domain Linked"?
This represents Topics that are not contextually mapped to any tool (like Salesforce or Outreach). This content is "floating" and can only be found by searching.
Action: Audit these Topics and link them to the relevant application Domain to improve contextual learning.