The Content Creation Dashboard gives you a detailed, historical view of everything being created, updated, and maintained in your Spekit knowledge base. It helps you answer the questions that keep a knowledge base healthy — is our content growing fast enough, who is doing the work, is the content well-structured, and can users actually find it where they need it?
📌 Quick-Jump Topics
- 1. What is the Content Creation Dashboard?
- 2. Getting Started with the Content Creation Dashboard
- 3. How to Understand Content Volume and Growth
- 4. How to Manage Creator Productivity and Accountability
- 5. How to Audit Content Quality and Structure
- 6. How to Ensure Content is Discoverable in the Right Tools
- 7. Suggested Alerts and Dashboard Agent Questions
1. What is the Content Creation Dashboard?
The Content Creation Dashboard is designed to give Account Admins, Team Admins, and Experts a strategic view of content creation activity across the organization. From tracking content growth over time to identifying your most active contributors and ensuring every piece of content is correctly structured and discoverable — this dashboard is your hub for keeping your knowledge base healthy and scalable.
Why you should use the Content Creation Dashboard:
- Track Growth: Monitor content volume over time to ensure your knowledge base is scaling with your business.
- Identify Contributors: Quickly find and recognize your most active content creators and Experts.
- Audit Quality: Ensure new content is correctly structured, assigned to an Expert, and mapped to the right topics.
- Drive Discoverability: Identify topics that aren't linked to any tool domain so users can find content contextually where they work.
2. Getting Started with the Content Creation Dashboard
Access Requirement: You must have Account Admin, Team Admin, or Expert-level access.
Step 1: Open the Spekit Web App. Step 2: Navigate to the Analytics tab. Step 3: Click on the Content Creation Dashboard.
Filtering your data:
| Filter | Options |
|---|---|
| Date Range | Any time, in the past, between, after, custom, and more |
| Content Type | Document, Field, Image, Object, PDF, Pick List, Presentation, and more |
| Users | Equal to or select multiple users |
| Topics | One or multiple topics |
| Teams | One or multiple teams |
| Exclude Topics | One or multiple topics to exclude |
| Exclude Hidden Content | True (default) or False |
💡 PRO TIP: Hidden content is excluded by default. If you're auditing your full content library including hidden items, make sure to set Exclude Hidden Content to False before diving in.
3. How to Understand Content Volume and Growth
Start here when: You want to understand how your knowledge base is growing over time, report on content volume to leadership, or identify whether content creation is keeping pace with your organization's needs.
Top-Level KPIs
At the top of the dashboard you will see a snapshot of your knowledge base at a glance:
| KPI | What It Tells You | What to Do If It's Concerning |
|---|---|---|
| Number of Domains | Total number of tool domains linked to topics in Spekit (e.g., Salesforce, Outreach) | A low number suggests content isn't being surfaced contextually in the tools your users work in — review the Domains with Related Topics table |
| Total Topics | Total number of topics in your knowledge base | Cross-reference with the New Topics Created table to understand recent growth |
| Total Content | Total number of Speks in your library | Monitor monthly to ensure content creation is scaling with your team |
| Total Files | Total number of uploaded files (PDFs, presentations, etc.) | A high ratio of files to Speks may indicate users are uploading documents instead of creating structured, searchable Speks |
| Last Created | The last time any new content was created | If this date is more than 7 days ago, content creation may have stalled — investigate with the Top Content Creators table |
| Last Edited | The last time any existing content was updated | A recent date signals a healthy, actively maintained knowledge base. A stale date is a risk signal |
💡 Why Last Edited Date matters more than Last Created Date. Last Created only tells you when content was born. Last Edited tells you if your knowledge base is alive. A healthy Spekit instance has a very recent Last Edited date, showing that Experts are constantly updating and verifying content. Always prioritize monitoring Last Edited over Last Created.
Topics Created by Month (Bar Chart)
This chart shows the number of new topics added to your knowledge base each month. Use it to:
- Correlate creation spikes with new projects, team onboardings, or product launches
- Identify periods of inactivity where topic creation has stalled
- Plan ahead for upcoming initiatives that will require new content structures
Content Created by Month (Bar Chart)
This chart breaks down new content creation by type — Speks vs. Files — over the last several months.
💡 Speks vs. Files — what's the difference? A Spek is a bite-sized piece of knowledge created directly in Spekit. A File is an external document (like a PDF or slide deck) that has been uploaded to Spekit. Tracking this mix matters because Speks are searchable, structured, and AI-friendly — Files are harder for AI Sidekick to surface effectively. If your Content Created by Month chart shows a high proportion of Files vs. Speks, consider encouraging your team to recreate key file content as Speks for better discoverability and AI performance.
✅ Content Volume and Growth Best Practices
| ✅ Do This! | ❌ Avoid This! |
|---|---|
| Monitor Total Content and Total Topics monthly to ensure your knowledge base is growing in line with your organization. | Only tracking content creation without tracking Last Edited Date — a growing library with no updates is a liability, not an asset. |
| Use the Content Created by Month chart to encourage a healthy Spek-to-File ratio in your team's content creation habits. | Uploading files as a substitute for creating Speks — files are harder to maintain, harder to search, and less effective for AI Sidekick. |
| Correlate Topics Created by Month spikes with business events — this helps you plan content resources for future initiatives. | Ignoring periods of low creation activity — stalled content creation is an early warning sign of knowledge base decay. |
4. How to Manage Creator Productivity and Accountability
Start here when: You want to understand who is contributing to your knowledge base, ensure workload is distributed fairly, and identify potential single points of failure in your content team.
Top Content Creators (Table)
This table ranks your users by content creation and editing activity. For each creator you can see:
- Username
- Total Content Created
- Last Created Date
- Total Edits
- Last Edited Date
What to look for:
| Pattern | What It Means | Action |
|---|---|---|
| One or two users responsible for the majority of content | Single point of failure risk — if they leave, your knowledge base suffers | Actively train and delegate creation tasks to additional Experts to distribute the load |
| High Total Edits but low Total Created | This user is a key maintainer keeping existing content fresh | Recognize their contribution and ensure they're supported — losing them would impact content quality significantly |
| Low activity across the board | Content creation has stalled organization-wide | Review whether Experts have enough time, resources, and guidance to contribute consistently |
| A user with recent Last Created but very old Last Edited | Creating new content but not maintaining existing content | Encourage a balance of creation and maintenance — a growing library with no upkeep becomes a liability |
✅ Creator Productivity Best Practices
| ✅ Do This! | ❌ Avoid This! |
|---|---|
| Publicly recognize your top creators — celebrating contributions encourages others to engage and builds a culture of knowledge sharing. | Letting one person carry the entire content burden — single points of failure put your knowledge base at serious risk. |
| Use the Last Edited Date column to identify Experts who are actively maintaining content vs. those who have gone quiet. | Only rewarding Total Created — an Expert who consistently updates and improves existing content is just as valuable as one who creates new content. |
| Ask top creators to mentor other team members or lead content creation workshops to scale knowledge sharing across the organization. | Ignoring low activity from previously active creators — a sudden drop in activity may signal burnout, role changes, or lack of direction. |
5. How to Audit Content Quality and Structure
Start here when: You want to review newly created or recently edited content for quality, ownership, and accuracy — or you want to ensure new topics are correctly structured and accessible to the right teams.
Recent Content Updates (Table)
This table shows all newly created or recently edited content across your knowledge base. Use it as your regular quality control checklist. For each item you can see:
- Content Name and Type
- Created On Date and Creator Name
- Last Edited Date and Edited By
- Expert Assigned
- Shareable (Yes/No)
- Total Views in Last 90 Days
- Total Views All Time
- Topic Name
What to audit for:
| Audit Task | What to Look For | Action |
|---|---|---|
| Expert Assignment | Content with no Expert assigned | Assign an Expert immediately to ensure long-term accountability for that content |
| Quality Control | Newly created content across all types | Review for typos, branding consistency, and accuracy — use this as your weekly content review checklist |
| Relevance Check | Content with zero views in the last 90 days | Investigate whether the content is poorly named, unlinked from a topic, or genuinely obsolete |
| Shareability | Content marked as not shareable | Confirm this is intentional — unshareable content can't be distributed via Deal Rooms or trackable links |
New Topics Created (Table)
This table shows every new topic added to your knowledge base. For each topic you can see:
- Topic Name and Created On Date
- Total Speks in Topic
- Total Teams with Access
- Topic Teams (listed)
- Domains Associated
What to audit for:
| Audit Task | What to Look For | Action |
|---|---|---|
| Team Access | Topics with zero teams assigned | Review immediately — sensitive or irrelevant content may be visible to the wrong audience, or important content may be invisible to the right one |
| Domain Linking | Topics with no domains associated | Link to relevant tool domains to ensure content surfaces contextually where users work |
| Content Depth | Topics with very few Speks | Determine whether the topic is still being built out or should be merged with an existing topic |
✅ Content Audit Best Practices
| ✅ Do This! | ❌ Avoid This! |
|---|---|
| Use the Recent Content Updates table as a weekly quality control checklist — reviewing new content regularly prevents quality issues from compounding. | Waiting for users to report content quality issues — by then the content has already eroded trust. |
| Always assign an Expert to new content before it goes live — unowned content is nobody's responsibility to update. | Assuming creators will self-assign Expert ownership — make it a standard part of your content creation process. |
| Review new topics immediately after creation to confirm team access and domain linking are correctly configured. | Creating topics and revisiting them weeks later — access and linking issues are much easier to catch and fix at creation time. |
6. How to Ensure Content is Discoverable in the Right Tools
Start here when: You want to make sure your content is surfacing contextually in the tools your users work in every day — not just searchable in Spekit but visible in the right place at the right time.
Tools with Linked Topics (Pie Chart)
This chart shows the breakdown of your topics by domain association. Each domain (e.g., Salesforce, Outreach) is represented as a slice, showing how many topics are linked to it. Topics with no domain association are shown as a separate slice.
💡 What does "No Domain Linked" mean? Topics with no domain linked are "floating" — they can only be found by actively searching in Spekit. They won't surface contextually in any tool. A large No Domain Linked slice means a significant portion of your content library is invisible to users unless they already know to search for it. This is one of the most common and impactful discoverability gaps in a Spekit instance.
Domains with Related Topics (Table)
This table shows every domain in your Spekit instance and the total number of topics linked to it. It also surfaces topics that have no domain associated.
Use this table to:
- Identify which tools have the most content coverage
- Find tools with low or no topic coverage that may need attention
- Confirm that new topics are being linked to the right domains after creation
✅ Discoverability Best Practices
| ✅ Do This! | ❌ Avoid This! |
|---|---|
| Review the No Domain Linked slice of the Tools with Linked Topics chart monthly and work to reduce it over time. | Treating domain linking as optional — contextual discoverability is one of the biggest drivers of Spekit adoption in daily workflows. |
| Link new topics to relevant domains at creation time — it takes seconds and has a significant impact on how often users find and engage with that content. | Linking all topics to every domain — only link topics to the tools where that content is genuinely relevant to avoid overwhelming users with irrelevant suggestions. |
| Use the Domains with Related Topics table to audit which tools have strong content coverage and which need more topic associations. | Assuming users will find content through search alone — most users won't proactively search unless they already know the content exists. |
7. Suggested Alerts and Dashboard Agent Questions
📬 Suggested Scheduled Alerts
Use the ellipsis menu (...) on any table or the share icon at the bottom of the dashboard to set up alerts and scheduled deliveries. Here are some high-impact alerts to set up for the Content Creation Dashboard:
| Alert Idea | Condition | Table |
|---|---|---|
| Weekly content creation summary for leadership | Scheduled – Weekly | Entire Content Creation Dashboard |
| New content created with no Expert assigned | Any results returned | Recent Content Updates |
| New topics created with no team access | Any results returned | New Topics Created |
| New topics created with no domain linked | Any results returned | New Topics Created |
| Drop in content creation activity | Results have changed | Top Content Creators |
| Topics with no domain association | Any results returned | Domains with Related Topics |
🤖 Suggested Dashboard Agent Questions
Use the ✨ Dashboard Agent to dig deeper into your content creation data. Here are some questions to get you started:
- "Which content has been created in the last 30 days with no Expert assigned?"
- "Who are the top content creators this month?"
- "Which topics have no domain associated?"
- "Which topics have no team access?"
- "How many Speks vs. Files have been created this quarter?"
- "Which creators haven't created or edited any content in the last 90 days?"
- "Which new topics have fewer than 5 Speks?"
- "What is the total number of topics linked to Salesforce?"
- "Which content has zero views in the last 90 days?"
- "Has content creation increased or decreased compared to last quarter?"