How do I use Spekit's Rich Text Editor?

Get the most out of Spekit’s Rich Text Editor! This guide walks you through everything from editing Speks and using the toolbar to embedding content, adding tables and GIFs, and more. 

Spek View and Edit Settings

Before you dive into editing content, it's helpful to understand all the options available when viewing and managing a Spek. Here’s a quick overview of the main actions you can take: 

1. Favorite Content
2. Copy Content to Clipboard
   • Copy the content of a Spek, including images and videos, to save time rewriting the exact details.
3. Spek Version History: A sidebar shows all Spek versions (newest first). You’ll see:
   • Change details: Who made the edit and when.
   • Change scope: Versions track edits to titles, content, or files (not metadata).
   • Highlights: Additions in green, deletions in red.
4. Spek Analytics
5. Clone Spek
6. Hide Spek
7. Delete Spek
8. Edit Spek
9. Share Spek
   • You may have 2 share options available: 
     • Users will be able to share the Spek with other Spekit Users
     • Admins have the ability to share Speks internally or externally.

What’s Included in the Rich Text Editor?

Explore the key features and tools available in Spekit’s Rich Text Editor to help you create and format content with ease:

• Toolbar Functionality 
• Image Enhancements
• Table Actions
• Embedding Content and iframes

Toolbar Functionality 

With the new Rich Text Editor toolbar, you will have the following available functions: 

1. Spekit AI. Click here to learn more about Spekit AI Content Creation.
2. Undo 
   • The Ctrl+Z shortcut will work
3. Text Formatting
   • Font Style (Paragraph/Header) 
   • Font Family
   • Font Color
   • Font Background Color
4. Text Emphasizing (Bold, Italics, Underline, & Strikethrough)
   • Keyboard shortcuts will work here
5. Lists (Bulleted Lists & Numbered Lists)
6. Indent (out/in)
   • Indent works for lists and non-lists.
   • Allowed in our RTE: The first line starts with the left-most option, the second line can go in 1 indent, the third line can go in another indent, and you can go back as many as you want.
   • Not allowed in our RTE: Starting with a list that's indented and indenting multiple times for the second line.
7. Text Alignment (Left, Right, Center, & Justify)
8. Remove Format
9. Insert Template: Quickly create new Speks from ready-made templates to ensure consistent, high-quality content every time.
10. Embed PDF

11. Upload Files or Images

    • Accepted file types: ai, bmp, csv, doc, docx, gif, jpeg, jpg, odp, ods, odt, pdf, png, ppt, pptx, rtf, SVG, tif, tiff, txt, xls, & xlsx

    NOTE: Images can also be added by pasting directly into the editor, or dragging and dropping from a file folder. 

12. Insert Table
13. Hyperlink 
14. Special Characters (Emojis)
15. Insert Code Block
16. Insert Block Quote
17. Horizontal Line

Image Enhancements

Images in the editor can be resized and aligned, with options to add captions or hyperlink them to external URLs.

Simply select the image after adding it to the Spek, and you will see the image toolbar display with available functions.

1. Toggle Captions On 
   • You will be able to enter a caption on the image
2. Change Image Text Alternative  
3. Align Image Location (Left Align, Center Align, Right Align) 
4. Resize Image (Original Size, 75% Original Size, 50% Original Size) 
5. Image Resizing Frame  
   • Select the image and resize it by clicking and dragging the purple box around the image
   • 💡 Pro Tip: If you click on the arrows in the Image Resizing Frame, you will be able to add space above or below the image. 

How to embed content with iframes

For supported web platforms, you can embed videos, presentations, or other media directly into a Spek by pasting the iframe code (e.g., <iframe>embed code</iframe>) into the editor. The content will display automatically.

• Box

• Google Drive / G Suite

• Loom

• Microsoft SharePoint

• Microsoft Stream

• Scribe

• Spotify

• Vidyard

• Vimeo

• Wistia

• YouTube

NOTES:

• Wistia, SharePoint, and Microsoft Stream require iframe code to be pasted directly.

• Google Drive / G Suite requires the document to be published to the web. You can use either the published URL or iframe code.  Click here to learn how to make Google Drive/Gsuite documents public.

• Vidyard, Box, Loom, YouTube, Vimeo, Spotify, and Scribe support either iframe code or direct sharing URLs.

• Other sources may work with iframe embeds, but may cause display issues depending on how the content is hosted.

1.) Open the video or file you want to embed.

2.) Locate the embed code (usually found under the platform's "Share" options).

3.) Paste the code directly into your Spek.

4.) Click Save.

What happened to the Spek Business Process field? 

The Business Process field has been removed from the Spek editor. Any existing content from that field has been moved to the bottom of the main description under a “Business Process” header. No content has been lost, and the viewer experience remains the same.

How to add tables to a Spek

1.) Open the Spek you would like to add a table to. 

2.) Click Insert, and then select the Table Icon.

3.) Select the size of the table you would like. 

NOTE: Tables will be center-aligned by default. This alignment cannot be changed. 

Table Actions

Simply insert a table into the Spek and you will see the table toolbar display with available functions.

1. Edit Columns
   • Select a Header Column
   • Insert Column to the Left or Right
   • Delete Column
   • Select Column
2. Edit Rows
   • Select a Header Row
   • Insert Row Above or Below
   • Delete Row
   • Select Row
3. Merge Cells
   • Merge Cell Up, Down, Right, or Left
   • Merge Cell Down
   • Split Cell Vertically 
   • Split Cell Horizontally 
   • NOTE: You cannot select multiple cells at once. You have to select a single cell and then use the allowed cell merge actions.
4. Table Properties
   • Boarder: Style, Color, and Width
   • Background: Color
   • Dimensions: Width x Height
   • Alignment: Left, Right, & Center
5. Cell Properties
   • Boarder: Style, Color, and Width
   • Background: Color
   • Dimensions: Width x Height and Padding
   • Text Alignment: Left, Right, Center, & Justify and Vertical Alignment (Top, Middle, & Bottom)
6. Table Resizing Frame  
   • The Table Resizing Frame will allow you to resize from the right side of the table. You will be able to adjust the width of the columns. 
   • If you click on the arrows in the Table Resizing Frame, you will be able to add space above or below the table. 

How to delete a Table 

1.) Open the Spek you would like to delete a table from.

2.) Click Edit. 

3.) Add a space below the table. 

4.) While in the space below the table, backspace to delete the table. 

How to add a Gif

To add a Gif to a Spek, you will need to follow the following instructions. You will not be able to copy and paste animated Gifs at this time. 

1.) Download the Gif.

2.) Upload the Gif into the Spek by either:

• Uploading the Gif into the Spek

NOTE: Dragging and dropping only works in the Web App (not the extension create modal) due to browser limitations. 

• Dragging and dropping the Gif into the Spek.

How to Embed a PDF

1.) Download the PDF.

2.) Open the Spek you would like to upload a PDF to. 

3.) Click Insert, and then click the Embed PDF button. 

4.) Select the PDF, and click Open. 

NOTE: PDFs will be center-aligned by default. This alignment cannot be changed. 

How to delete a PDF

1.) Open the Spek you would like to delete the PDF from. 

2.) Click Edit. 

3.) Add a space below the PDF. 

4.) While in the space below the PDF, backspace to delete the PDF.