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What is a Spek?
A Spek is a bite-sized, customizable piece of knowledge designed to deliver just-in-time learning and guidance. Think of it as a mini help article or digital flashcard that your team can easily access when and where they need it—right within the tools they use every day.
Speks can be used to document a wide range of information, including:
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Step-by-step walkthroughs
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Internal processes and workflows
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Definitions of key terms or acronyms
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Best practices and how-to guides
By breaking knowledge into digestible chunks, Speks make it easier for your team to find answers quickly, stay aligned, and reduce reliance on tribal knowledge.
Who can create Speks?
To create Speks, you must have an Account Admin, Team Admin, or Expert-level role in Spekit. Your admin can give you access to the User Management screen under Spekit Settings.
Understanding the Terminology and Settings on a Spek
Creating a Spek in Spekit is as simple as writing an email, thanks to our intuitive, what-you-see-is-what-you-get (WYSIWYG) editor. Click here to learn more about our editor.
- Label: This is the title of your Spek. Choose a clear, descriptive name that aligns with what your team would search for.
- Definition: This is the main content area of the Spek. You can include formatted text, videos, images, links, lists, and more. It’s your space to provide detailed, useful information. Click here to learn how to use our rich text editor!
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Topics: Organize your Spek by assigning it to one or more Topics.
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- NOTE: Only users on teams with access to a Topic will be able to view Speks under that Topic. You can manage team access through the Topic settings.
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- Expert: Assign a subject-matter expert to the Spek. This person is responsible for keeping the content accurate and up to date.
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Link to Salesforce Object: You can associate a Spek with a Salesforce object so that it appears in the Spekit Sidebar when that object is opened.
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- NOTE: Only objects that have been imported by a Spekit Account Admin will be available in the dropdown.
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- Share Settings: All Admins and Experts can share Speks externally without tracking. If your organization uses Trackable Links, you’ll be able to share Speks externally with analytics enabled.
- Custom Fields: Custom Fields let you attach additional metadata to Speks (and other content) for more precise organization and searchability.. Click here to learn more about Custom Fields.
- Must See Content: Certain content within Spekit should be prioritized as Must-See Content to ensure users engage with key resources. If content is marked as Must-See Content, it will appear on the Spekit Web App homepage, making it easily accessible.
When you're ready, click the Publish button to save your Spek. Need to make changes later? No problem—you can update any field at any time. If you change your mind while creating a Spek, just click the X in the top corner to cancel and close the creation window.
Different Types of Spek Formats
A “Spek” can come in 5 different formats at Spekit:
1.) A Spek that you can view from the Web App
2.) A Spek that you can view from the Sidebar
3.) A Spek that you can view from Slack
4.) A Spek that you can view from the Spekit Add-In for Outlook
5.) An embedded Spek on a website
Each different variation of Speks has slightly different creation processes. However, all formatting and style best practices are the same.
1.) A Spek that you can view from the Web App
The Spekit Web App is your Spekit home base, where your content is housed and organized by Topic and Team Space.
2.) A Spek that you can view from the Sidebar
The Sidebar allows all Spekit Users to interact with Spekit in web-based tools. This includes seeing embedded Speks on a page, searching for Speks, or participating in Knowledge Checks.
3.) A Spek that you can view from Slack
The Spekit Slack extension provides a way to engage teams in real time where the collaboration is happening. Answer questions in Slack in seconds with the "/spekit" command, turn your slack responses into knowledge that lives forever, and search for an answer to a question with the "/spekit" command.
4. ) A Spek that you can view from the Spekit Add-In for Outlook
The Spekit Add-In for Outlook brings knowledge directly into your inbox—right where work happens. Quickly surface answers, provide context, and share relevant Speks without ever leaving an email thread. Whether you're responding to a question or reinforcing a process, the Outlook Add-In makes it easy to deliver timely, trusted knowledge—right when it's needed.
5.) An embedded Spek on a website
Embedded Speks are Speks that can appear on browser-enabled tools. These Speks are enabled by the Chrome Extension and are matched to the text.
6.) Print a Spek to PDF
Print to PDF is beneficial when you prefer to provide employees with a hard copy to refer to or save to their desktops. This will provide you with a printable PDF format of the selected Speks.