Use the Content Creation Dashboard to understand how your knowledge base grows over time and whether content creation keeps pace with your organization's needs.
Understanding Content Volume and Growth
Start here when: You want to understand how your knowledge base grows over time, report content volume to leadership, or see whether content creation keeps pace with your organization's needs.
Top-Level KPIs
At the top of the dashboard you will see a snapshot of your knowledge base at a glance:
| KPI | What It Tells You | What to Do If It's Concerning |
|---|---|---|
| Number of Domains | Total number of tool domains linked to topics in Spekit (e.g., Salesforce, Outreach) | A low number suggests content isn't being surfaced contextually in the tools your users work in — review the Domains with Related Topics table |
| Total Topics | Total number of topics in your knowledge base | Cross-reference with the New Topics Created table to understand recent growth |
| Total Content | Total number of Speks in your library | Monitor monthly to ensure content creation is scaling with your team |
| Total Files | Total number of uploaded files (PDFs, presentations, etc.) | A high ratio of files to Speks may indicate users are uploading documents instead of creating structured, searchable Speks |
| Last Created | The last time any new content was created | If this date is more than 7 days ago, content creation may have stalled — investigate with the Top Content Creators table |
| Last Edited | The last time any existing content was updated | A recent date signals a healthy, actively maintained knowledge base. A stale date is a risk signal |
Why Last Edited Date matters more than Last Created Date: Last Created only tells you when content was born. Last Edited tells you if your knowledge base is alive. A healthy Spekit instance has a very recent Last Edited date, showing that Experts are constantly updating and verifying content. Always prioritize monitoring Last Edited over Last Created.
Topics Created by Month (Bar Chart)
This chart shows the number of new topics added to your knowledge base each month. Use it to:
- Correlate creation spikes with new projects, team onboardings, or product launches
- Identify periods of inactivity where topic creation has stalled
- Plan ahead for upcoming initiatives that will require new content structures
Content Created by Month (Bar Chart)
This chart breaks down new content creation by type — Speks vs. Files — over the last several months.
Speks vs. Files — what's the difference? A Spek is a bite-sized piece of knowledge created directly in Spekit. A File is an external document (like a PDF or slide deck) that has been uploaded to Spekit. Tracking this mix matters because Speks are searchable, structured, and AI-friendly — Files are harder for AI Sidekick to surface effectively. If your Content Created by Month chart shows a high proportion of Files vs. Speks, consider encouraging your team to recreate key file content as Speks for better discoverability and AI performance.
Best Practices
- Monitor Total Content and Total Topics monthly to ensure your knowledge base is growing in line with your organization, and track Last Edited Date alongside it — a growing library with no updates is a liability, not an asset.
- Use the Content Created by Month chart to encourage a healthy Spek-to-File ratio, since files are harder to maintain, search, and surface via AI Sidekick.
- Correlate Topics Created by Month spikes with business events to plan content resources ahead of time, and don't ignore periods of low creation activity — stalled creation is an early warning sign of knowledge base decay.