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How to manage Deal Rooms

  • Updated

Learn how to edit, organize, and optimize your existing Deal Rooms. This includes updating content, managing collaborators, customizing layouts, tracking engagement, and archiving or restoring Deal Rooms as needed.

Prerequisite: To enable Deal Rooms or learn more about this capability, please contact your Customer Success Manager or email support@spekit.co.

 

📌 Quick-Jump Topics

 

1. How to edit the name of a Deal Room

Renaming a Deal Room helps keep your workspace organized and ensures each Deal Room clearly reflects the deal, account, or purpose it supports.

 

Spekit Web App

  1. Open the Spekit Web App. 
  2. Click My Hub, then select Deal Rooms. 
  3. Open the Deal Room you want to rename. 
  4. Click the gear icon ⚙️ next to the current Deal Room name. 
  5. Enter the new name and click Save to apply your changes.

Sidekick (Chrome Extension)

  1. Open the Spekit Chrome Extension. 
  2. Click My Hub, then select Deal Rooms. 
  3. Open the Deal Room you want to rename. 
  4. Click the gear icon ⚙️ next to the current Deal Room name. 
  5. Enter the new name and click Save to apply your changes.

 

2. How to update the branding on an existing Deal Room

Updating the branding of a Deal Room helps you create a personalized, professional experience that reflects your customer’s company and builds stronger engagement with buyers.

 

Spekit Web App

  1. Open the Spekit Web App. 
  2. Click My Hub, then select Deal Rooms. 
  3. Open the Deal Room you want to update. 
  4. Click the gear icon ⚙️ to open Deal Room Settings. 
  5. Select the Branding tab to customize the Deal Room’s appearance.
    • Start by typing the company’s name and selecting it from the list.
    • Choose the company’s logo and brand color.
    • Alternatively, you can manually upload a logo and set a custom color.
  6. Click Save Changes to apply your updates.

Sidekick (Chrome Extension)

  1. Open the Spekit Chrome Extension. 
  2. Click My Hub, then select Deal Rooms. 
  3. Open the Deal Room you want to update. 
  4. Click the gear icon ⚙️ to open Deal Room Settings. 
  5. Select the Branding tab to customize the Deal Room’s appearance.
    • Start by typing the company’s name and selecting it from the list.
    • Choose the company’s logo and brand color.
    • Alternatively, you can manually upload a logo and set a custom color.
  6. Click Save Changes to apply your updates.

 

3. How to clone a Deal Room

Cloning a Deal Room allows you to quickly duplicate an existing room and reuse its structure, content, and settings for a new deal—saving time while keeping consistency across accounts.

 

Spekit Web App

  1. Open the Spekit Web App. 
  2. Click My Hub, then select Deal Rooms. 
  3. Open the Deal Room you want to clone. 
  4. Click Clone Deal Room. 
  5. In the Clone Deal Room pop-up, customize the details:
    • Choose or Add a Company: Search for and select the relevant Salesforce Opportunity, or enter the company name for internal tracking.
    • Rename the Deal Room (optional): Add a custom name. This will be visible to external recipients.
    • Engagement Tracking & Access: Decide whether to enable engagement tracking and whether to require an email address for access.
  6. Click the Branding tab to personalize the room’s appearance:
    • Search for the company to apply logo and brand colors, or manually upload assets.
  7. Click Clone Deal Room to finish.

Sidekick (Chrome Extension)

  1. Open the Spekit Chrome Extension. 
  2. Click My Hub, then select Deal Rooms. 
  3. Open the Deal Room you want to clone. 
  4. Click Clone Deal Room. 
  5. In the Clone Deal Room pop-up, customize the details:
    • Choose or Add a Company: Search for and select the relevant Salesforce Opportunity, or enter the company name for internal tracking.
    • Rename the Deal Room (optional): Add a custom name. This will be visible to external recipients.
    • Engagement Tracking & Access: Decide whether to enable engagement tracking and whether to require an email address for access.
  6. Click the Branding tab to personalize the room’s appearance:
    • Search for the company to apply logo and brand colors, or manually upload assets.
  7. Click Clone Deal Room to finish.

 

4. How to archive a Deal Room

Archiving a Deal Room helps you keep your workspace organized by removing inactive or closed deals from your active view—without permanently deleting them. You can still access archived Deal Rooms anytime from the Archived tab.

 

Spekit Web App

  1. Open the Spekit Web App. 
  2. Click My Hub, then select Deal Rooms. 
  3. Open the Deal Room you want to archive.
  4. Click Archive.
  5. In the confirmation pop-up, click Yes, Archive.

A notification will appear confirming the Deal Room has been archived. You can find it anytime in the Archived tab.

Sidekick (Chrome Extension)

  1. Open the Spekit Chrome Extension. 
  2. Click My Hub, then select Deal Rooms. 
  3. Open the Deal Room you want to archive.
  4. Click the ellipsis (…) and select Archive.
  5. In the confirmation pop-up, click Yes, Archive.

A notification will appear confirming the Deal Room has been archived. You can find it anytime in the Archived tab.

 

5. How to restore an archived Deal Room

Restoring an archived Deal Room brings it back into your active workspace so you can continue collaborating, updating content, or reusing it for future deals. This action is only available in the Web App.

  1. Open the Spekit Web App. 
  2. Click My Hub, then select Deal Rooms. 
  3. Navigate to the Archived tab. 
  4. Find the Deal Room you want to restore. 
  5. Click Restore. In the confirmation pop-up, click Yes, Restore. 
  6. The Deal Room will reappear in the My Deal Rooms tab.

 

6. Understanding recent activity analytics

Recent Activity Analytics gives you a real-time view of how buyers are engaging with your Deal Room, so you can take timely, informed action.

Use this view to:

  • Prioritize follow-ups: Identify who is actively engaging based on recent views and time spent, and reach out while your content is still top of mind.
  • Understand stakeholder involvement: See which individuals (and their roles, when tied to a Salesforce opportunity) are interacting with your content to map out the buying committee.
  • Spot engagement signals: High time spent or repeat views can indicate strong interest, while low engagement may signal a need to re-engage or adjust your approach.
  • Prepare for conversations: Before a call, quickly review what a prospect has recently viewed so you can tailor your discussion and avoid repeating information.
  • Drill into specifics: Use the ellipsis (…) to access detailed analytics for a specific link and better understand how that individual piece of content is performing.

 

7. Understanding content activity analytics

Content Activity Analytics helps you evaluate how each piece of content is performing across your Deal Room, so you can optimize what you share and when.

Use this view to:

  • Identify high-performing content: See which assets get the most views and engagement, and reuse them in other deals.
  • Optimize your content strategy: If certain content has low views or engagement, consider repositioning it, replacing it, or removing it altogether.
  • Align content to deal stages: Understand which materials resonate at different points in the sales cycle and adjust your Deal Room structure accordingly.
  • Measure effectiveness over time: Track trends in views and time spent to see how engagement evolves as the deal progresses.
  • Guide content creation: Use insights from top-performing assets to inform future content, messaging, and formats.

 

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