Use the Governance Dashboard to review the structure, visibility, and discoverability of your topic library.
Auditing and Cleaning Up Your Topics
Start here when: You want to review the structure, visibility, and discoverability of your topic library to ensure content is organized and accessible to the right teams.
The Audit Your Topics table gives you a full view of every topic in your library. You can review all topics or filter to specific ones. For each topic you can see:
- Topic Name
- Date Created
- Total Speks in Topic
- Total Views
- Accessible by All Teams (True/False)
- Total Teams with Access
- Teams with Access (listed)
- Domains Associated
- Has Parent Topic (Yes/No)
- Has Subtopics (Yes/No)
Use this table to tackle the following topic audit tasks:
| Audit Task | How to Do It | Action |
|---|---|---|
| Find topics hidden from all teams | Filter for Accessible by All Teams = False and Total Teams with Access = 0 | Click the Topic, click Edit, and add the appropriate teams to ensure visibility |
| Find topics with no domain associations | Filter for Domains Associated = empty | Link the topic to relevant URLs to improve in-app discoverability |
| Find topics with fewer than 5 items | Filter for Total Speks < 5 | Determine whether to merge with another topic or delete based on relevance |
| Find orphaned topics | Filter for Has Parent Topic = No and Has Subtopics = No | Review whether these standalone topics should be incorporated into a larger topic structure |
Best Practices
- Associate topics with relevant domains to ensure content surfaces in the right in-app context — discoverability is one of the biggest drivers of adoption. Check for a similar existing topic before creating a new one to avoid fragmenting content.
- Regularly review topics with fewer than 5 items, since small topics are often the result of content that was never fully built out. Avoid leaving topics visible to all teams when the content is only relevant to a specific group.
- Use the Has Parent Topic and Has Subtopics columns to audit your topic hierarchy, and always check Total Teams with Access and Total Views before deleting an active topic — it may need a migration plan first.