Every file in Spekit comes with a full toolkit built right into the sidebar — sync, share, track, and manage each asset without ever leaving the page.
Understanding File View & Edit Settings
When you open any file, the toolbar at the top gives you quick access to every action you can take on that file — from favoriting and syncing to sharing and deleting. Here's what each icon does, numbered left to right:
Use the table below to match each numbered icon to its function:
| Tool / Feature | Function & Capability |
|---|---|
| 1. Favorite File | Click the star icon to save the file to your personal favorites for quick access. |
| 2. Force Sync | (Admins Only) Manually initiate a sync to ensure the most up-to-date version from the source (Drive/SharePoint) is live. |
| 3. View File in Source | Jump directly to the original platform (Google Drive/SharePoint) for advanced editing or commenting. |
| 4. Download | Save a copy to your local device. |
| 5. File Version History | Track all previous versions, see who made changes, and view timestamps. |
| 6. File Analytics | Monitor total views and engagement metrics for each specific asset. |
| 7. Delete File | Remove files from Spekit when no longer needed. |
| 8. Edit File | Update Topics, Experts, External Sharing, or Custom Fields. |
| 9. Share File | Internal: Share with other Spekit users. External: Admins can enable external sharing for prospects based on permissions. |
| 10. File Source | See the original location of the file (Google Drive, SharePoint, etc.). |
| 11. Last Edit Date | Quickly check when the file was last updated. |