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How to organize content with Sub-Topics

  • Updated

Build a structured, folder-like repository to eliminate clutter and ensure your team can navigate complex knowledge ecosystems with ease.

 

📌 Quick-Jump Topics

 

1. How to Understand Topics and Sub-Topics

Understand the hierarchical relationship between primary Topics and nested content layers to build a logical folder-like system.

The Logic Topics: Act as primary containers for Speks, synced files, and uploaded files.
Sub-Topics: Existing Topics that are linked to a Parent Topic to create a hierarchy.
Content Integrity: Information remains unchanged even when mapped to multiple hierarchical levels.
The Structure Nesting Depth: There is no limit to nesting levels, though keeping it simple aids navigation.
Categorization: Effective hierarchy prevents clutter and eliminates content redundancy.
Visibility: Access to any specific level is strictly governed by Team permissions.

 

2. The Setup Workflow

Follow these simple administrative steps to build or modify your content relationships within the Spekit Web App.

➕ Creating a Sub-Topic

  1. Navigate to the existing Parent Topic where you want the new content to live.
  2. Click Add New, hover over Sub-Topics, and select Create new or Select existing.
  3. If creating new: Enter the required details and target your specific Teams. If selecting existing: Search for the Topic you wish to nest.
  4. Click Save to confirm the new hierarchy.

➖ Removing a Sub-Topic

  1. Find the nested Topic and click Edit.
  2. Open the Parent Topic dropdown.
  3. Click the "X" or select the specific Topic to remove the link.
  4. Click Save to return the Topic to a top-level status.

 

3. Structural Navigation

Master the visual trailheads that help your team move through multiple levels of information without losing their place.

🔗 Breadcrumb Trails

Instantly track your location and jump back between levels using the header navigation: Topic A  Topic B  Topic C 

🖱️ Interactive Containers

Click any Parent Topic to immediately reveal its associated Sub-Topics. You can open Speks and files directly from any level within the nested hierarchy.

 

4. Strategic Use Cases by Team

Explore industry-standard blueprints for organizing your sales, marketing, and success collateral for maximum speed-to-revenue.

💰 Sales Playbooks

Organizing resources ensures reps have the right information at their fingertips to close deals efficiently.

Parent: Sales Playbooks
↳ Sub: Discovery Questions
↳ Sub: Objection Handling
↳ Sub: Competitor Battlecards

📣 Marketing Campaigns

Structuring marketing content helps streamline workflows and ensure alignment across major initiatives.

Parent: Campaigns
↳ Sub: Q1 Product Launch
↳ Sub: Social Media Strategy
↳ Sub: Email Templates

🤝 Customer Success

Categorize customer resources for seamless onboarding, troubleshooting, and retention efforts.

Parent: Onboarding & Training
↳ Sub: Customer Welcome Guide
↳ Sub: Renewal Strategies
↳ Sub: FAQs & Troubleshooting

🚀 Global Onboarding

Break down massive onboarding programs into relevant, departmental sections.

Parent: Employee Onboarding
↳ Sub: General Company Overview
    ↳ Mission & Values, Compliance
↳ Sub: Role-Specific Training
    ↳ Sales, Success, Marketing

 

5. Managing Roles & Permissions

Learn how permissions govern visibility and administrative control across your content hierarchy.

User Role Hierarchical Capabilities
Admins & Experts Create, edit, reorder, and delete Topics & Sub-Topics. Associate content with any level and manage granular Team access.
Viewers View and search Topics/Sub-Topics. Navigate and interact with the folder-like hierarchy to consume content based on their granted permissions.

🚨 IMPORTANT: Access is assigned at the individual Topic level. Being able to view a Parent Topic does not automatically grant access to its Sub-Topics. You must assign Teams explicitly to each sub-level.

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