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How to organize content with Sub-Topics

  • Updated

Build a structured, folder-like repository to eliminate clutter and ensure your team can navigate complex knowledge ecosystems with ease.

 

📌 Quick-Jump Topics

 

1. How to Understand Topics and Sub-Topics

Understand the hierarchical relationship between primary Topics and nested content layers to build a logical folder-like system.

The Logic Topics: Act as primary containers for Speks, synced files, and uploaded files.
Sub-Topics: Existing Topics that are linked to a Parent Topic to create a hierarchy.
Content Integrity: Information remains unchanged even when mapped to multiple hierarchical levels.
The Structure Nesting Depth: There is no limit to nesting levels, though keeping it simple aids navigation.
Categorization: Effective hierarchy prevents clutter and eliminates content redundancy.
Visibility: Access to any specific level is strictly governed by Team permissions.

 

2. The Setup Workflow

Follow these simple administrative steps to build or modify your content relationships within the Spekit Web App.

➕ Creating a Sub-Topic

  1. Open the Spekit Web App.
  2. Find the Topic you would like to nest and click Edit.
  3. Assign a Parent Topic from the dropdown.
  4. Click Save to confirm the new hierarchy.

➖ Removing a Sub-Topic

  1. Find the nested Topic and click Edit.
  2. Open the Parent Topic dropdown.
  3. Click the "X" or select the specific Topic to remove the link.
  4. Click Save to return the Topic to a top-level status.

 

3. Structural Navigation

Master the visual trailheads that help your team move through multiple levels of information without losing their place.

🔗 Breadcrumb Trails

Instantly track your location and jump back between levels using the header navigation:

Topic A > Sub-Topic B > Sub-Topic C

🖱️ Interactive Containers

Click any Parent Topic to immediately reveal its associated Sub-Topics. You can open Speks and files directly from any level within the nested hierarchy.

 

4. Strategic Use Cases by Team

Explore industry-standard blueprints for organizing your sales, marketing, and success collateral for maximum speed-to-revenue.

💰 Sales Playbooks

Sales teams need quick access to relevant materials to close deals efficiently. Organizing sales resources into Sub-Topics ensures reps have the right information at their fingertips.

  • Parent Topic: Sales Playbooks
    • Sub-Topic: Discovery Questions - Key questions to qualify leads and uncover pain points.
    • Sub-Topic: Objection Handling - Responses to common customer objections with best practices.
    • Sub-Topic: Competitor Battlecards - Quick-reference guides comparing your product to competitors.

📣 Marketing Campaigns

Marketing teams manage multiple campaigns and initiatives. Structuring marketing content into Sub-Topics helps streamline workflows and ensure alignment across projects.

  • Parent Topic: Campaigns
    • Sub-Topic: Q1 Product Launch - Key messaging, timelines, and collateral for the launch.
    • Sub-Topic: Social Media Strategy - Best practices and content calendar for social media posts.
    • Sub-Topic: Email Templates - Standardized templates for nurture, promotional, and transactional emails.

🤝 Customer Success

Customer Success teams require organized documentation to support customers effectively. Sub-Topics help categorize customer resources for seamless onboarding and retention efforts.

  • Parent Topic: Onboarding & Training
    • Sub-Topic: Customer Welcome Guide - Steps for onboarding new customers successfully.
    • Sub-Topic: Renewal Strategies - Best practices for retaining customers and increasing renewals.
    • Sub-Topic: FAQs & Troubleshooting - Common issues and solutions for customer inquiries.

🚀 Global Onboarding

Onboarding new employees effectively requires structured resources. Sub-Topics allow teams to break down onboarding content into relevant sections.

  • Parent Topic: Employee Onboarding
    • Sub-Topic: General Company Overview
      • Sub-Topic: Mission & Values - Introduction to company culture and goals.
      • Sub-Topic: Policies & Compliance - Key HR policies, security, and workplace guidelines.
    • Sub-Topic: Role-Specific Training
      • Sub-Topic: Sales Onboarding - Playbooks, CRM training, and call scripts.
      • Sub-Topic: Customer Success Onboarding - Customer journey overview and case study reviews.
      • Sub-Topic: Marketing Onboarding - Brand guidelines, campaign management tools, and content strategy.

 

5. Managing Roles & Permissions

Learn how permissions govern visibility and administrative control across your content hierarchy.

User Role Hierarchical Capabilities
Admins & Experts Create, edit, reorder, and delete Topics & Sub-Topics. Associate content with any level and manage granular Team access.
Viewers View and search Topics/Sub-Topics. Navigate and interact with the folder-like hierarchy to consume content.

🚨 IMPORTANT: Access is assigned at the individual Topic level. Being able to view a Parent Topic does not automatically grant access to its Sub-Topics.

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