Effortlessly keep your team up to date by syncing files directly from Google Drive to Spekit. With this integration, your latest resources are always accessible and organized in one central location—no more hunting for the most current version! To sync files from Google Drive, you’ll need Account Admin, Team Admin, or Expert-level access in Spekit.
What is the Content Syncing from Google Drive?
Google Drive Content Syncing connects your Google Drive account to Spekit, making it simple to manage, update, and share resources with your team. This integration ensures that everyone always has access to the most up-to-date training materials, guides, and reference documents—right within Spekit.
Key Benefits:
- Real-Time Syncing: Automatically update Spekit Topics with the latest content from Google Drive, so your team always sees the most current information.
- Centralized Resources: Consolidate all your important files—training materials, guides, and more—in one organized location within Spekit.
- Improved Team Access: Give everyone quick, organized access to the right content, exactly when they need it, without searching multiple platforms.
By streamlining content management and eliminating manual updates, the Google Drive Content Sync integration helps your team stay aligned, informed, and productive!
Option 1: Using the +Add New Button
How to Set Up Content Syncing from Google Drive
There are two ways you can set up content syncing from Google Drive:
Option 1: Using the +Add New Button
For Experts, Team Admins, and Account Admins:
1.) Open the Spekit Web App.
2.) Click the Team Hub button, and click + Add New.
3.) Select File Sync.
4.) Click Connect Google Drive.
5.) A pop-up will appear prompting you to connect your Google Drive account and Spekit.
6.) After setting up the connection, you'll be able to select specific files to sync into Spekit.
Option 2: Using the Settings Page
For Account Admins Only:
1.) Open the Spekit Web App.
2.) Click Settings (the gear icon).
3.) Click Connect.
4.) Click Connect Google Drive.
5.) A pop-up will appear prompting you to connect your Google Drive account and Spekit.
6.) After setting up the connection, you'll be able to select specific files to sync into Spekit.
NOTE: You can connect multiple Google Drives. Any Shared Drive accessible via your connected Google account will be available to sync.
How to Sync Files from Google Drive
There are two ways you can sync content from Google Drive to Spekit:
Option 1: Using the +Add New Button
After setting up the Google Drive connection, you'll be able to select specific files to sync into Spekit:
1.) Open the Spekit Web App or Spekit Chrome Extension.
2.) Click the Team Hub button, and click + Add New.
3.) Click File Sync.
4.) Browse through your Google Drive or use the search bar to find the files you want to sync. Select all the files you’d like to import into Spekit.
5.) Click Next once you’ve finalized your selections.
6.) Assign the selected files to the relevant Spekit Topic(s) for easy organization and discovery.
7.) Fill in any Custom Fields to provide additional context and improve file usability.
8.) For customers with trackable links enabled: Toggle the option to allow external sharing of the files, if needed.
9.) Click Sync Files to complete the process.
Option 2: From a Google File
1.) Open the Google Drive file you'd like to sync.
2.) Click the Add to Spekit button.
3.) A Sync Files pop-up will appear, allowing you to add the files to Topic(s), assign an expert, enable external sharing, allow customization, and set custom fields.
4.) Click Sync File to add the content to Spekit.
Best Practices for Syncing Google Drive Content into Spekit
Why sync Google Drive content into Spekit?
Syncing Google Drive files into Spekit ensures your team always has the most up-to-date, trusted content in the tools they use every day. Instead of hunting through folders or relying on old versions, reps get the right deck, template, or doc—instantly.
Better yet, when you sync files, that content is also surfaced by Spekit’s AI Sidekick in the flow of work, so your team can quickly find and apply the right messaging, deck, or template without breaking focus.
1. Define who syncs what
- Who can sync? Admins, Team Admins, and Experts.
- Who should sync? Usually the content owner or enablement lead responsible for keeping it updated.
👉 Best Practice: Define in advance who owns each type of content (e.g., Sales Ops owns pricing sheets, Marketing owns decks). Spekit will auto-detect duplicate files, but this will get you ahead of duplicate efforts.
2. Establish ownership & governance
Even though AI Sidekick makes all synced content easy to surface in the flow of work, structure still matters for governance, ownership, and consistency.
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Spekit Topics for governance: Assign synced files to the right Topics so content owners (Enablement, Marketing, Sales Ops) know what they’re responsible for maintaining.
- Example: Marketing owns everything in the “Customer Stories” Topic, while Enablement owns “Sales Plays.”
- Supported file types only: Google Docs, Sheets, Slides, PDFs, PPTX, DOCX, XLSX.
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Sync from the right place: Files in “Shared with Me” or shortcuts in Google won’t sync. Sync directly from a Shared Drive or My Drive.
- Example: Instead of syncing from your personal “Shared with Me” folder, save the team’s competitive matrix in a shared “Sales Enablement” drive and sync from there.
👉 Best Practice: Use Spekit Topics to reflect content ownership and store source files in Google’s Shared Drives—not shortcuts—so your synced content is reliable and maintained.
3. Decide what to sync (and what to upload)
Not everything in Google Drive belongs in Spekit. Focus on the content that will help reps move deals forward—whether it houses important internal knowledge for sellers, or is a core resource reps should share with buyers.
Sync files when they are:
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Living docs that evolve (sales decks, pricing sheets, updated messaging).
- Example: Marketing syncs the “Why Us” deck so sellers always have the latest version to present.
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Templates or base docs that reps should copy/customize for deals.
- Example: Enablement syncs a proposal template so reps can spin up custom versions for prospects.
Upload files when they are:
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Static or “moment in time” docs (QBR recaps, signed contracts, one-off reports).
- Example: A year-end performance report uploaded for reference.
👉 Best Practice: Sync content that needs to stay current and that reps should access and share consistently.
4. Set the right permissions for seamless access
Think of permissions as the gatekeeper—set them right so your reps, and their buyers, never hit a ‘Request Access’ wall. Before syncing, confirm that your Google Drive settings match how you want reps (or buyers) to engage.
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For internal use: make sure your team has Google access to view the file.
For external sharing: enable “Anyone with the link can view” in Google Drive and turn on External Sharing in Spekit.- Example: Marketing syncs a case study that sellers share with buyers in Deal Rooms. External sharing ensures no one hits a “Request Access” wall.
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For Deal Rooms: allow “download & copy” in the Share Settings in Google Drive so reps can customize.
- Example: A base ROI calculator synced into Spekit can be customized in Deal Rooms for each prospect.
👉 Best Practice: Test your permissions by opening the Spekit link in an incognito window—if you can access it, so can your intended audience.
5. Measure impact & usage with the Buyer Engagement Dashboard
Syncing files into Spekit is the first step—knowing if they’re being used is the second. Spekit shows engagement data in the Buyer Engagement Dashboard so you can see what content is being used by reps and shared with buyers.
- Enablement Example: Check if your new battlecard is actually being pulled into deals.
- Marketing Example: Measure how often your latest deck is customized and shared externally.
👉 Best Practice: Use the Buyer Engagement Dashboard to identify high-value content, retire unused materials, and prioritize updates where they’ll have the most impact.
6. Keep Spekit & Google Drive in sync
Spekit automatically refreshes synced files from Google Drive within a few hours. You can also Force Sync on any individual file in Spekit to push updates faster.
To keep the connection active and reliable:
- Ensure at least one Google Drive account stays connected to Spekit at all times.
- Have multiple connected accounts so updates don’t stop if one user disconnects.
👉 Best Practice: Assign an Admin or Expert to periodically confirm that core files (like sales decks or pricing sheets) are still syncing and current.
When done right, syncing Google Drive content into Spekit means your reps always have the latest and greatest material at their fingertips—organized, accessible, and surfaced by AI Sidekick right in their flow of work—so they can focus on selling, not searching.
How to Disconnect from Google Drive
There are two ways you can disconnect from Google Drive:
Option 1: Using the File Sync Modal
For Experts, Team Admins, and Account Admins:
1.) Open the Spekit Web App.
2.) Click the Team Hub button, and click + Add New.
3.) Select File Sync.
4.) Click Disconnect.
5.) A confirmation pop-up will appear, click Yes, disconnect.
Option 2: Using the Settings Page
For Account Admins Only:
1.) Open the Spekit Web App.
2.) Click Settings (the gear icon).
3.) Click Connect.
4.) Click Disconnect.