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SKIP AHEAD TO: What is the Google Drive Content Sync Integration? How to Set Up the Google Drive Content Sync Integration How to Sync Files from Google Drive |
This integration allows you to sync your files directly from Google Drive to Spekit, ensuring your team has easy access to the latest resources, all in one place. You must have Account Admin, Team Admin, or Expert-level access to sync files from Google Drive.
What is the Content Syncing from Google Drive?
Content syncing connects your Google Drive account to Spekit, making it easier than ever to manage and share up-to-date resources with your team.
With this integration, you can:
- Sync Files in Real-Time: Automatically update your Spekit Topics with the latest content from Google Drive.
- Centralize Resources: Keep all your training materials, guides, and reference documents in one place.
- Improve Team Access: Ensure everyone has quick, organized access to the right content, exactly when they need it.
By streamlining content management and eliminating manual updates, the Google Drive Content Sync integration helps your team work smarter and more efficiently!
How to Set Up Content Syncing from Google Drive
There are two ways you can set up content syncing from Google Drive:
Option 1: Using the New Button
For Experts, Team Admins, and Account Admins:
1.) Open the Spekit Web App.
2.) Click the New button.
3.) Select File Sync.
4.) Click Connect Google Drive.
5.) A pop-up will appear prompting you to connect your Google Drive account and Spekit.
6.) After setting up the connection, you'll be able to select specific files to sync into Spekit.
Option 2: Using the Settings Page
For Account Admins Only:
1.) Open the Spekit Web App.
2.) Click Settings.
3.) Click Connect.
4.) Click Connect Google Drive.
5.) A pop-up will appear prompting you to connect your Google Drive account and Spekit.
6.) After setting up the connection, you'll be able to select specific files to sync into Spekit.
NOTE: You can connect multiple Google Drives. Any Shared Drive accessible via your connected Google account will be available to sync.
How to Sync Files from Google Drive
After setting up the Google Drive connection, you'll be able to select specific files to sync into Spekit:
1.) Open the Spekit Web App or Spekit Chrome Extension.
2.) Click the New button.
3.) Click File Sync.
4.) Navigate through your Google Drive or use the search bar to find the files you want to sync. Select the files you’d like to bring into Spekit.
5.) Click Next when you've finalized your selections.
6.) Map the selected file(s) to relevant Spekit Topic(s).
7.) Add any applicable details to Custom Fields to enhance file context and usability.
8.) SMARTSEND CUSTOMERS ONLY: If applicable, toggle the option to allow external sharing of the files.
9.) Click Sync Files to complete the process.
How to Disconnect from Google Drive
There are two ways you can disconnect from Google Drive:
Option 1: Using the File Sync Modal
For Experts, Team Admins, and Account Admins:
1.) Open the Spekit Web App.
2.) Click the New button.
3.) Select File Sync.
4.) Click Disconnect.
5.) A confirmation pop-up will appear, click Yes, disconnect.
Option 2: Using the Settings Page
For Account Admins Only:
1.) Open the Spekit Web App.
2.) Click Settings.
3.) Click Connect.
4.) Click Disconnect.
5.) A confirmation pop-up will appear, click Yes, disconnect.